Non-writers tasked to write up a document usually struggle through even the simplest work. Most of the time, it just comes down to not having the right tools for success.
1. Get a thesaurus. Inserting the right word in the right part of the text can make such a huge difference in a piece of writing’s overall quality. A thesaurus is the handiest tool to get you there. It’s why almost all popular writing software integrate one into their feature sets.
2. Vary your word use. Using the same word over and over isn’t mechanically incorrect. However, it is bad practice – one that can lead to writing that reads poorly. How do you vary words? See tip number one.
3. Vary your sentences. Stick to short sentences most of the time, but make sure to add variations by using compound and complex constructions every now and then. Sticking strictly with simple sentences make your writing look elementary level.
4. Use a grammar checker. At this day and age, grammar and spelling errors are unforgivable. Not because people don’t make mistakes, but because even the most basic writing software can take care of them.
5. Use a style checker. We would have recommended getting Strunk and White’s Elements of Style. With a good style checker, though, you can get rid of another painful writing step, in favor of an automated alternative that works.
6. Strive for clarity, not cleverness. Aim to write clearly, instead of coming up with clever remarks. The former is mandatory to good writing; the latter is not.
7. Rewrite. Read your text after finishing. If any part feels off and you can’t pinpoint why, don’t bother figuring it out. Just rewrite it till you’re satisfied.
