These days, we rarely see semi-colons used in writing.  Part of it is the growing  preference on commas to separate ideas within a sentence.  However, a lot of it can also be attributed to people just steering clear of them entirely because they’re not sure how to properly punctuate with semi-colons.

In the English language, there are two general instances when semi-colons are fit for use in your sentences:

1. You can use semi-colons to separate items in a list.  While commas can do the same, semi-colons come in handy when separating items with commas in them (such as names of law firms or lists of lists).  They’re also a lot more suitable when separating items that consist of long clauses, too, where commas can be mistaken as breaks in the sentences, rather than as item separators.
2. You can use semi-colons to join two complete sentences whose meaning makes sense to go together under a single sentence.  This is more a preference for the writer, as those two sentences can easily do well left on their own (and they’ll be grammatically correct, too).  However, the semi-colon does allow you room to create variations, apart from fostering an implied, rather than explicitly stated, relationship.

Almost everyone ends up having to write with quotation marks at some point.  Unfortunately, a lot of people aren’t sure about the rules governing them.  Here are a few guidelines that should help you get that punctuation right.

1. Use quotation marks only when using a source’s exact words (no paraphrasing) or trying to highlight an item.  If you’re planning to use quotation for reasons other than those two, don’t.
2. Periods always go inside the quotation mark.  If the end of the quote isn’t the end of the sentence, then use a comma instead of a period in the same place.
3. Commas always go inside the quotation mark.
4. Question marks can go inside or outside the quotation mark.    If the quoted sentence is the question, the punctuation goes inside.  Otherwise, it stays outside.
5. Same rule as question marks goes for exclamation points.  If both the quoted sentence and the containing sentence are exclamations, the punctuation goes inside the quote.
6. When quoting a source that quotes another source (yes, it’s just like Inception), you use quotation marks for the outer quote and single quote marks for the inner quote.  If you’re quoting a source that quotes a source that quotes another source, we suggest skipping the extra layer and just quoting the second guy.

Want to have more variation in your sentence types?  Try using semi-colons, one of the seldom used punctuation tools for altering the presentation of your sentences.

Using Semi-Colons

The primary reason some people avoid semi-colons is they simply don’t know when it’s appropriate to use them.   Since it isn’t really necessary to ever use one, few bother learning where it can actually be employed.

Fact is, semi-colons are easy enough to use.  A good time to use them is when you have two sentences that are short and clearly related.   In such an instance, separating the two with a period can feel too abrupt a pause, making a semi-colon a wholly appropriate alternative.

You can also use a semi-colon as an alternative for commas when some items in a series consists of multiple items themselves.  In such an instance, sticking to commas can create confusion, while opting for a semi-colon makes things a whole lot easier to process.

When Not To Use

Be careful when using semi-colons in longer sentences.  Their ability to create a pause can lead to run-on sentences, especially if you don’t take enough care in using them.   Also, long sentences are usually best served by a long pause — something a period, rather than a semi-colon, can do best.

Colons aren’t frequently abused as a punctuation, not like commas or exclamation points typically are.  With that said, some situations will call for plugging them into your text and it’s best you know the rules before going to work.

• When in doubt, start the statement after the colon with a lowercase letter.  In fact, many people just avoid uppercase forms altogether, regardless of whether the following line is a sentence or a fragment. Do note that classic English form requires capitalizing under certain conditions.
• For lists and other fragments, starting with a lowercase letter is the default way to lay it out.  A dash  is an equally acceptable replacement for some situations, especially for less formal situations.
• When a colon is used to introduced a complete sentence, the traditional rule is to start it in uppercase form.  Substituting with a dash usually isn’t acceptable.
• When a colon is followed by a complete sentence but doesn’t introduce it, starting in lowercase is the norm.  A dash can also be used as a replacement, although a colon is almost always the better choice.

I’ve seen several instances of a colon being used to introduce multiple sentences.  While not entirely incorrect (even your grammar software will  approve it), it’s very confusing and is decidedly bad form.  Try avoiding it at all costs.

The greener you are as a writer, the more generous you usually act with exclamation points.  Taught during early grammar school as an important punctuation and typically allowed to fester by grammar software, it really needs to be used less in writing  – even less than the few times it is usually employed now.

I’ve seen someone write that you get a total of three exclamation points to use in your writing career and no more.  While that exaggerates the idea, it makes the point perfectly clear – exclamations can be done without in most forms of writing without the littlest negative repercussion.

When a sentence ends in an exclamation point, it usually sounds either tacky or out-of-place.  If you need to add an exclamation to stress an idea, it’s a good sign that your writing needs some work.  If you’ve ever written anything with this kind of punctuation, try reading through it again – you’ll find that you can usually strike it out and rewrite without much problems.

Of course, there are pieces where exclamations come naturally.  In fact, that’s the only time you should ever use one.   When a sentence, thought or expression naturally requires it, the necessity is obvious – otherwise, don’t  use them.

For business writing, in particular, exclamation points are a huge no-no.  It accomplishes nothing yet can paint you as an unnecessarily rude individual, especially when you generously add them to your emails and other forms of correspondence.  Imagine me, for instance, ending this piece with an exclamation point.  What does it do to help?  Answer me! 

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Proofreading Is Fast and Efficient With English Proofreading Software

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Use English Writing Software for Automatic Proofreading

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Save Time Using Your English Grammar Tool

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Ensure That You Write With Right Grammar

Remember that it is only with the right grammar in your written work will your work be easily readable by others. Remember that with poor grammar in your work, your writing will be very difficult to understand and in some cases, may also end up to become incoherent and a useless piece of work.  So it can be said that the English grammar corrector tool is indeed very important and required English writing software that writers should have in their computer. With the help of such English proofreading software, it is possible for you to produce much more professional and receptive work. Nowadays there are several software companies offering English writing software programs which will help you to improve your English writing. Check out Englishsoftware.org for the latest English writing software tools and buy one online.